Conwayo

First AI conference registration agent

Conversational Registration for Scientific Congresses

Your delegates register in 47 seconds. No forms. No emails. No drop-offs.

Most event registration forms lose nearly half their mobile users before completion.

Conwayo replaces the form with a conversation — and handles billing, badges, and confirms registration instantly.

  • No forms
  • No logins
  • No back-and-forth emails
Book a demo Get pricing for your event

Payments. QR badges. Access. One infrastructure.

Delegates dislike long registration forms

Complex forms lead to drop-offs and frustration, especially on mobile devices.

Organisers spend weeks handling invoices

Manual invoice corrections, payment follow-ups, and data entry consume valuable time.

Institutions require complex billing

Proformas, VAT handling, and PO references add administrative burden.

Revenue from registrations is unclear

Without cost and revenue tracking, organisers are guessing profitability.

The first event platform built around conversation.

Conwayo introduces conversational registration for conferences and events. Delegates register by WhatsApp or phone. The system asks only what is necessary, handles billing automatically, and confirms registration instantly. Users can choose between WhatsApp (chat-based registration), Call (voice registration) and Form (website registration).

  • 47s average registration time
  • 98% completion rate
  • 0 forms to fill
  • 24/7 available

How WhatsApp & phone registration works

A clear 5-step flow that takes delegates from first message to confirmed registration.

  1. Step 1 — Start a conversation

    Delegate sends a WhatsApp message or calls.

  2. Step 2 — Registration details confirmed

    Identity and registration category are confirmed.

  3. Step 3 — Billing selected

    Billing method selected (individual or institutional).

  4. Step 4 — Invoice sent

    Invoice or payment link sent automatically.

  5. Step 5 — Confirmation delivered

    QR code ticket and confirmation delivered.

Runs on AI automation and backed by real people, 24/7 for amazing support.

Built in partnership with a leading European PCO.

Full registration through conversation

Complete registration via WhatsApp or phone, not forms. Natural, efficient, delightful.

Institutional and group billing

Handle proformas, VAT, and PO references automatically. No manual invoice corrections.

QR code creation and onsite scanning

Generate QR code passes and track attendance digitally. Real-time check-in.

Attendance tracking

Track delegate attendance for lectures to improve quality and support continuing medical education reports. Export for compliance.

Who Conwayo is for

Scientific societies

Run congresses with institutional billing, CME requirements, and international delegates.

Event organizers

Simplify registration, reduce admin work, and improve delegate experience.

Professional conference agencies

Deliver modern registration without operational complexity.

Optimized for large congresses with 1,000+ delegates, while remaining flexible enough for smaller professional meetings.

Built for regulated scientific environments.

  • GDPR compliant by design
  • EU-based data hosting
  • VAT and invoice-compliant workflows
  • Full audit trail of registrations
  • Human fallback for WhatsApp and phone
  • Transparent pricing. Flexible and scalable fees.

Transparent pricing. Flexible and scalable fees.

Pricing scales with event size and delegate count, making it cost-efficient for both small and large events. WhatsApp and phone registration are included.

Custom pricing for your event

Tailored to your needs. Based on delegate count and features required.

  • Full WhatsApp & phone registration
  • Institutional billing automation
  • QR code generation & scanning
  • Attendance tracking & reporting
  • Dedicated support
Get pricing for your event

Frequently asked questions

Everything you need to know about conversational congress registration.

What is Conwayo?

Conwayo is an AI conference registration agent, a conversational registration platform for events and conferences. Instead of filling out long forms, delegates register via WhatsApp or phone in under 60 seconds. The system handles registration details, billing, and digital badge delivery automatically.

How does WhatsApp registration work?

Delegates send a WhatsApp message to the event registration number. The AI assistant asks only the necessary registration details, handles billing (individual or institutional), sends an invoice or payment link, and delivers the digital badge — all within a single conversation.

Is Conwayo GDPR compliant?

Yes. Conwayo is GDPR compliant by design. All data is hosted on EU-based servers, every registration has a full audit trail, and invoice workflows are VAT-compliant. Human fallback is available for both WhatsApp and phone channels.

What types of events does Conwayo support?

Conwayo is optimized for large scientific congresses with 1,000 or more delegates, but it is flexible enough for smaller conferences, professional meetings, and events. It serves scientific societies, event organizers, and professional conference agencies.

Does Conwayo handle institutional billing?

Yes. Conwayo automates proforma invoices, VAT handling, and purchase order references. There is no need for manual invoice corrections, reducing administrative overhead significantly.

How much does Conwayo cost?

Pricing is tailored to each conference based on delegate count and features required. WhatsApp and phone registration are included in every plan. Contact us for a custom quote.

See a delegate register in under 60 seconds.

We'll show live WhatsApp registration, invoicing, and badge creation using a real congress example.

Book a 10-minute demo

No spam. We'll only contact you about your demo request.